Privacy Policy – Kodari AI LMS

1. Information We Collect

• Student information (name, age, grade, learning progress)
• Parent/guardian contact details
• Teacher and school administrator information
• Login credentials and usage logs
• Device and system data (IP address, browser type)
• Payment and billing records (where applicable)

2. Purpose of Data Collection

Data is collected to:

• Provide AI-powered personalized learning
• Track academic progress and performance
• Enable communication between schools, parents, and students
• Improve platform performance and learning outcomes
• Meet legal and regulatory obligations

3. Legal Basis for Processing

We process personal data based on:

• Consent (especially for minors)
• Contractual necessity (school agreements)
• Legal obligations under Kenyan law
• Legitimate interests in improving educational services

4. Children’s Data & Parental Consent

Kodari processes data of minors only with verified parental or guardian consent, obtained through schools or directly via our consent mechanism.

5. Data Storage & Security

• Data is stored on secure cloud infrastructure
• Encryption is used in transit and at rest
• Access is restricted through role-based controls
• Regular security monitoring and backups are conducted

6. Data Sharing

We do not sell personal data. Data may only be shared with:

• The registered school
• Authorized service providers under strict confidentiality
• Regulators where legally required

7. Data Retention

Personal data is retained only as long as necessary for educational or legal purposes. Upon account termination, data is securely deleted or anonymized.

8. Data Subject Rights

Parents, students, and users have the right to:

• Access their data
• Request correction
• Request deletion
• Withdraw consent
• Lodge complaints with the ODPC

9. Contact

Data Protection Contact: privacy@kodari.tech